Vicinitee Logo | Vicinitee Property Management Software

Property management software to power next-generation smart buildings

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The landlords of the future use Vicinitee
NuveenBritish LandLendleaseAbacusLincoln Property CompanyPembrokeGraniteDexusSaltaKnight FrankGraniteGranite

The Shard

32 London Bridge St, London SE1 9SG, United Kingdom

The Gerkin

30 St Mary Axe, London EC3A 8BF, United Kingdom

The Scalpel

52 Lime St, Langbourn, London EC3M 7AF, United Kingdom

The Leadenhall Building

122 Leadenhall St, Lime Street, London EC3V 4AB, United Kingdom

Broadgate

1-2 Exchange Arcade, Spitalfields, London EC2M 3WA, United Kingdom

Vicinitee by Equiem helps commercial property and operations managers streamline their processes and teams. Deploy COVID-safe tracking, visitor management, flexible space solutions, and more.

The Platform

Permits
→
Help Desk
→
Visitor Management
→
License for Alternation
→
Bookable Services
→
Commercialisation
→
Employee management system
→
Resource Manager
→
Tenant App
→
Digital Permits System for Facilities Managers | Vicinitee Property Management Software

Permits

Manage work permits from requests, to authorisation, to dispatch.

  • Simple interface supporting multiple users
  • Property manager authorisation workflow
  • Automatic tracking of requesters and authorizers
  • Ability to generate, upload and manage method statements and risk assessment documents
Helpdesk System for Commercial Office Building | Vicinitee Property Management Software

Help Desk

Help your customers easily and efficiently with an end-to-end tracking system.

  • Online ticketing interface
  • Email notification updates sent automatically to tenants
  • Ability to track the progress of an open ticket
  • CAFM (Computer Aided Facilities Management) integrations available
  • Mobile and tablet-friendly
Commercial Coworking Space Booking Platform | Vicinitee Property Management Software

Visitor Management

Welcome people to your buildings and offices, safely and securely.

  • Automatic notifications sent to visitors and hosts
  • Digital passes and wireless pass printing
  • Peak time analysis reporting
  • Mobile and tablet-friendly
License for Alteration System for Commercial Office Buildings | Vicinitee Property Management Software

License for Alternation

Manage licenses efficiently, end-to-end.

  • Property manager requester and authorizer workflow
  • Automatic tracking of requesters and authorizers
  • Ability to upload and store custom documents
Bookable services

Bookable Services

Create a coworking space or flex space offering, covering bookings, payments, and more.

  • Create custom flexible space listings (conference rooms, function spaces, hot desks, etc)
  • Offer bookable services (e.g. fitness classes, seminars) either in-house or via third party providers
  • Manage bookings with a simple back-end interface
  • Manage payments instantly and securely
  • Visitor management functionality
Visitor Management System for Commercial Office Buildings | Vicinitee Property Management Software

Commercialisation

Process commercial tasks and contracts with one system, ensuring efficiency and clarity.

  • Short to medium-term leasing and contract management engine
  • Manage commercial, promotional, and flexible workspace bookings
  • Workflow to manage enquiry, request, authorization, and generation of contracts
  • Automated contract generation feature, with notifications
  • Mobile and tablet-friendly
Visitor Check-In System for Commercial Office Buildings | Vicinitee Property Management Software

Employee management system

Offer tenants touchless, secure, and COVID-safe building and office entry.

  • Touchless mobile phone entry
  • Manage a ‘secure employee’ list
  • Apple wallet/Android Passbook pass storage compatible
Commercialisation System for Facilities Managers | Vicinitee Property Management Software

Resource Manager

Manage and allocate resources between different teams and asset locations.

  • Shared resource management capabilities
  • Manage loading bays, including the allocation of delivery timeslots
  • Create recurring bookings for routine deliveries and visits
  • Email notification updates sent automatically
Tenant Experience Platform for Commercial Property Managers | Vicinitee Property Management Software

Tenant App

Manage your digital community with our market-leading tenant experience platform. Head here for more information.

Why choose Vicinitee’s property management software?

Build a custom solution suited to your assets.

Vicinitee is a modular property management platform, which means you can build a solution for your assets using only the systems you need.

Plug Vicinitee into our wider tech ecosystem.

Vicinitee is part of the Equiem workplace experience suite. This means you can combine your property management modules with customer experience modules. The result is an end-to-end ecosystem, covering front and back-of-house operations. Change light bulbs, monitor CO2, welcome guests, host events, create a coworking space offering, send out newsletters, and more.

Plug Vicinitee into our wider tech ecosystem.

Vicinitee is part of the Equiem workplace experience suite. This means you can combine your property management modules with customer experience modules. The result is an end-to-end ecosystem, covering front and back-of-house operations. Change light bulbs, monitor CO2, welcome guests, host events, create a coworking space offering, send out newsletters, and more.

Integrate your existing property management software.

We understand that property management software is a broad and complex category, and that you may have existing solutions you want to retain. Our product team can work with you to build custom integrations that enable Vicinitee modules to communicate and exchange data with other platforms and providers.

Deploy a COVID-ready solution, now.

Technological adoption can take time, but when tenants are coming back to buildings, you need a solution that can provide safety, security, and peace of mind right now. Launch Vicinitee’s COVID-tracking modules within four weeks and give your customers the experience they expect. Then, when you’re ready, introduce new modules to further streamline your existing processes.

Go with the world’s most trusted proptech partner.

Vicinitee is provided by Equiem, the world’s leading provider of workplace experience technology. Our proptech solutions empower landlords in more than 500 buildings across the US, UK, Australia, Ireland and Canada. 

Build a custom solution suited to your assets.
Plug Vicinitee into our wider tech ecosystem.
Integrate your existing property management software.
Deploy a COVID-ready solution, now.
Go with the world’s most trusted proptech partner.

We are a trusted leader with deep experience

150

buildings

2.5m

visitors processed per year

87k

 helpdesk tickets raised per year

320k

resources booked per year

£46m

commercialisation bookings

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Testimonials

Build better proptech integrations with Equiem
“The Equiem team has been very diligent with the integration process from the time of RFP through to the present. We had an opportunity to have some preliminary meetings/discussions about our mandatory base building systems that required integration with Equiem. 
Equiem has been leading pointed integration discussions… we are currently nearing the ending of the integration discovery process and expect the same level of great service during the mock-up and integration building phase.”
Edwin Lam
Hines US
Hines US Logo | Vicinitee Property Management Software
Property management software + tenant experience software = sticky tenant community
“We’ve got the Equiem tenant app… [before the pandemic] we could add things like occupancy and air quality measurement on top. And these are the kind of things people are coming to ask us for now...it’s been a huge accelerator of occupier demand, which is great to see, because we had invested ahead of the curve.”
Sally Jones
Head of Digital
British Land Logo Vicinitee Client | Vicinitee Property Management Software

Delight tenants, unlock new revenue, and future-proof your assets with Equiem.

Book a demo.